Making your giving matter more...since 1924.
How do I...

New York City AIDS Fund
2014 Fund Request for Proposals

Date Issued: March 26, 2014
Proposal Deadline: April 28, 2014

Download RFP as a PDF>>


Founded in 1989, the New York City AIDS Fund (the AIDS Fund) is a group of grantmaking organizations in New York City whose goal is to increase private funding to fight the HIV/AIDS epidemic by supporting the improvement, coordination, and targeting of community resources in New York City. Housed at The New York Community Trust, the AIDS Fund is dedicated to helping community groups provide vital programs and implement advocacy efforts that address the local HIV/AIDS epidemic. 

The AIDS Fund is guided by an advisory committee representing grantmaking organizations, public agencies, human service organizations, and people living with AIDS. Since its inception, the AIDS Fund has awarded approximately $22 million to nonprofit agencies through the City’s five boroughs. 

Federal and New York State health reforms will change the way many AIDS service organizations operate. To help these organizations prepare for the changes, the AIDS Fund held an educational series. Called the New York City AIDS Series on Health Care Reform, this series brought in health policy experts and leaders in the HIV/AIDS service community to share information and prepare for health reform. 

This year, the AIDS Fund will build upon this lecture series by offering a more intensive HIV/AIDS Service Community Learning Lab. The Learning Lab will provide a facilitated self-assessment and preliminary planning process that will help organizations gain the knowledge and practical skills needed to participate in a managed care environment. It will support knowledge acquisition and skills development in a range of areas identified by the advisory committee, including: 1) analysis of costs of services and financial systems that adequately support negotiations with partners, as well as health care systems, 2) procedures to contract with managed care companies, 3) pros and cons of securing credentials needed to obtain direct reimbursement for health care payments, 4) information technology, and 5) and board development. Other topics will be considered based upon needs identified in agency applications.  The Learning Lab will offer a mix of group educational sessions and individual technical assistance. Participants will be assisted in developing specific, measurable goals through the Learning Lab and will be given assignments to complete between sessions.

Ten (10) to twelve (12) organizations will be chosen by the AIDS Fund Advisory Committee to join the Learning Lab. To ensure maximum benefit to participating organizations, each selected organization will be asked to send two (2) senior staff members ( e.g. executive director, senior program director, finance director) to each session. Participating organizations will receive a grant of up to $5000 at the completion of the program based on the completion of assignments and participation in all elements of the program.

Applying for the Learning Lab

Only one (1) application from a New York City organization will be considered. Organizations must have experience serving PLWHA. Eligible not-for-profit organizations include: HIV/AIDS-specific and general community-based organizations; Health and social service providers.

Please complete the coversheet. Print this coversheet and submit a narrative proposal. Proposals must be typed in 12-point Times New Roman font on pages with at least 1” margins. Do not exceed eight (6) single-spaced, single-sided pages for the grant proposal narrative. Please paginate all pages, but do not staple the application.

Proposals should provide a clear and thorough response to the following questions:
  • What is the organization’s mission? Describe your organization’s programs/services including any state licenses. 
  • Please describe the organization’s target population and the experience the organization has in serving this population, especially accomplishments serving PLWHA.
  • What are the traditional and current funding streams for the organization’s services? What are the opportunities for additional funding streams has the organization explored?
  • In what areas does the organization need assistance so it can adapt to health reform? How would the organization like the Learning Lab to address these needs? Please be specific about the knowledge and skills you would like to acquire through the Learning Lab. 
  • What, if any, preliminary steps has your organization taken or planned to take to respond to health care reform?
  • Please provide a Table of Organization for your agency. 
  • Please identify and provide titles for two (2) senior staff members that the organization expects will participate in the Learning Lab.
  • Please submit a letter of support for joining the Learning Lab from the agency’s Chief Executive Officer and Board Chair.
  • Please note, we consider questions four and five critical components of the application process.

Submission Deadline

    To apply for the Learning Lab, mail or hand-deliver four (4) copies of the completed application to:
    The New York City AIDS Fund 
    c/o the New York Community Trust 
    909 Third Avenue, 22nd Floor
    New York, NY 10022
    All applications must be mailed or hand-delivered and received no later than 12:00 noon on Monday April 28, 2014. No faxed, emailed, or late applications will be considered. Due to office building policy, hand-delivered proposals must be dropped-off at the 909 Third Avenue Message Center (The entrance is located on 54th Street). 

Grants Review Process

The AIDS Fund grantmaking subcommittee will review all proposals. Applicants whose proposals are judged most consistent with goals of the Learning Lab and needs identified in applications will be notified no later than May 30, 2014. The Learning Lab will last six (6) to eight (8) months; the first learning session is tentatively scheduled for June 25th from 9:00 to 12:00. 

Grant Application Checklist

Four (4) copies of the following:

  • Completed grant application cover sheet.
  • Proposal of no more than six (6) narrative pages.
  • Current fiscal year operating budget.
  • Executive summary of recently completed strategic plan, if available.
One (1) copy of the following:
  • List of the organization’s Board of Directors and Officers.
  • IRS determination letter indicating not-for-profit, 501-c 3 status.
  • The organization’s most recent audited financial report or IRS 990 form. 
A BIDDERS CONFERENCE IS SCHEDULED FOR APRIL 16th FROM 3:00 TO 5:00 AT THE NEW YORK COMMUNITY TRUST. If you would like to attend, please RSVP to Phoebe Scarborough at by Friday, April 11th. 

909 Third Avenue | New York, NY 10022 | P (212) 686-0010 | F (212) 532-8528 |
Contact Us | Directions | Staff | Comments on the Website

The New York Community Trust is a 501(c)3 public charity.